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Library Rooms and Spaces

Rooms and Equipment

The Main Library offers:

  • Conference Room (5e228) is offered for hosting conferences and public lectures with simultaneous interpretation for up to 70 participants. 
  • Meeting Room (5e230) is a perfect place to host any business meetings and round tables for up to 24 participants. 
  • Seminar Room (5e416) accommodates up to 27 participants. 
  • Small Meeting Room (5e419) equipped with a round table and projector.

The rooms are located on the 2nd and 4th floors in the library extension and equipped with a projector, audio system, and glass whiteboards.

The Medical Library offers:

  • Conference / Meeting Room (701/4) for up to 15 participants and equipped with a led screen.

If the hosts need hardware maintenance during the meetings or have a special request for equipment (audio system, microphone, etc.), please submit on


  • Rooms are available for meetings, workshops but not for ongoing classes or seminars. Library-related meetings are given priority use of the rooms.
  • Rooms are available on
    • Monday-Friday at 9:00 am - 9:00 pm
    • Saturday-Sunday at 11 am - 7 pm.
  • The rooms are locked with keys available upon request at the Circulation Desk 3rd floor in exchange of ID card.
  • Do not leave the room unlocked or unattended at any time.
  • Upon the completion of the meeting turn off all lights and the projector, if applicable, before leaving the room.
  • The host is responsible for ensuring that the rooms are locked and return the key to the Circulation Desk.
  • In case of a lost key, the requester has to make a duplicate of the key at his/her own expenses in two days.
  • Materials and personal items left unattended may be removed by library staff.
  • No full meals or messy foods are allowed in the rooms.
  • Rooms should be left in a clean and orderly condition, ready for the next users.
  • Do not damage or move in or out of the room the furniture.
  • For your safety, it is strictly prohibited to remove electrical outlets.
  • Use appropriate markers and erasers on the whiteboards or check them out at the Circulation Desk.
  • The library reserves the right to revoke permission to use the room in the case of non-compliance with these policies.

How do I reserve a room?

  • To reserve the rooms, please complete the online booking form.
  • Indicate the date and the time of the meeting, and the times you would like the reservation to start and end. 
  • Your booking is complete when you receive an approving confirmation from the booking system.
  • The rooms may be reserved up to one month in advance.
  • Cancelations must be communicated in an email ( no fewer than four business days before the scheduled event. 
  • Department of Students Services (DSS) can submit reservation for students conferences and meetings.
conference hall
conference hall speakers area
conference hall, interpretation cabinet
meeting room
meeting room
conference room in medical library
conference room in medical library
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